The Receptionist/Finance Clerk provides administrative support to the Executive Team and acts as the face of the organization for the public. Candidates will have excellent communication and organizational skills and the ability to exercise sound judgment in a variety of situations.
Completes a broad variety of administrative tasks: managing an active calendar; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for meetings.
Some book keeping tasks include maintain accounts by verifying, allocating, and posting transactions, maintains historical records by filing documents; entering purchase orders
Receive, direct and re-direct communication and handle various issues as they arise
Works closely and effectively with the management team to keep them well informed of upcoming commitments and responsibilities, following up appropriately
Maintains discretion and confidentiality in relationships with management
Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings
Other related duties as assigned
KNOWLEDGE, SKILLS AND ABILITIES
High attention to detail, and excellent organizational skills and ability to prioritize
Strong interpersonal skills and ability to work with a variety of different people with varying backgrounds and perspectives
Excellent written and verbal communication skills
Adaptable, proactive and strong problem-solving skills
Ability to deal with conflicting or difficult situations and find appropriate solutions
A team player with the ability to work independently.
Strong customer service skills with a high level of responsiveness
Strong ethics and ability to maintain confidentiality
Excellent administrative skills and advanced proficiency in Microsoft Office.
TRAINING, EDUCATION AND EXPERIENCE
Minimum 2 to 3 years’ experience in a similar role, providing reception and/or administrative support, preferably in a First Nations organization
Book keeping experience is an asset
Strong computer skills including Word, Excel, PowerPoint
Post-secondary education in a related field
Experience with record keeping
Proven experience coordinating schedules and meetings, preparing agendas for meetings, preparing correspondence, and taking minutes
CRITICAL SUCCESS FACTORS
Enjoy working within an entrepreneurial environment that is mission focused, results driven and community oriented.
HOW TO APPLY
Preference will be given to a Lax Kw’alaams First Nation Member or persons with strong local Tsimshian knowledge.
Deadline for applications: June 30, 2018
Apply to: HUMAN RESOURCES
email resume and cover letters to: firstname.lastname@example.org